In the context of the global pandemic, incoming and outgoing student mobility is subject to specific requirements. Everything you need to know and do can be found the frequently asked questions outlined below.
You will find below the answers to the frequently asked questions depending on your situation.
Students – Outgoing Mobility
A new lockdown begins during my mobility abroad. What steps do I need to take?
Be proactive and responsive
- Sign up on Ariane to receive instructions from the French Ministry of Foreign Affairs.
- Contact your international relations office to report your situation and obtain information on how to proceed.
- Contact your academic coordinator who will tell you what to do and how to validate your courses.
- Notify the consular authorities closest to your place of residence.
- Follow the instructions given in your country and at your host university. If digital solutions are implemented, don’t neglect them, anticipate the next steps.
- Stay informed of the health situation and how it evolves in your region.
- Don’t be alone, keep in touch with your fellow students who are also on the move.
My mobility is planned over the coming weeks (starting from Semester 1), could I leave even during the lockdown ?
Yes, study mobility is possible in the 1st semester 2020-2021, under three conditions:
- Your mobility project must be validated by your International Relations Office.
- Your host institution must accept your mobility. Please note that several institutions have chosen not to host a mobility in the first semester of 2020/2021, please investigate to find out more!
- The authorities of the host country must authorize your arrival (issuance of a student visa for the countries concerned, or general and official information for the countries of the Schengen area).
However, Université de Paris, like its partners, remains dependent on the current health situation. Depending on how it evolves, the possibility of a cancellation of student mobility must be taken into consideration.
We recommend that you keep yourself informed regularly about the health situation and the conditions of reception in your country of mobility. If mobility has to be suspended again, your International Relations Office will inform you as soon as possible.
I was supposed to go on mobility in the first semester of 2020/2021, but it was finally cancelled by my host university. What are my options?
You have two options:
- Postponement: It is possible to request a postponement of your mobility to the second half of the year 2020/2021. However, it is never automatic! To benefit from it, you must request it from your international relations office (coordinators for outgoing mobility). Your request must also be accepted by the partner concerned.
- A new application must be submitted for the subsequent years: As always, applications should be sent to your international relations office.
I have decided to keep or postpone my mobility project to semester 2 after the cancellation of semester 1. Do I have any specific actions to take?
Once your international relations office has been notified, everything will depend on the procedures of your host university. Some have decided to maintain mobility as of September 2020, for others the decision whether or not to maintain mobility is still pending.
Don’t hesitate to follow their updates on a regular basis to stay informed. Your outgoing mobility contacts in your international relations office will also keep you informed of any developments that may impact your mobility.
Is it possible to apply for another destination if my host university (choice number 1) informs me that it is suspending all exchanges?
No. This option is not available. To date, all application and submission deadlines have passed.
Your international relations office is available to assist you in the postponement process, if this is possible, or to submit a new application for the subsequent years. However, the international relations office is not required to offer you an alternative mobility in the event that your first mobility would be impacted.
I am going to an authorized country. Can I start preparing my departure (booking flights, accommodation, ...)?
Yes, subject to meeting the 3 conditions required for your departure (authorization from your international relations office, authorization from your host university and obtaining the necessary visas or official green light from the authorities of the host country).
Do not overlook the following formalities! They are mandatory and must be carried out in priority:
Travel insurance or international insurance including civil liability and repatriation: Université de Paris cannot be held responsible for your repatriation expenses. This is why it is mandatory to take out this type of insurance, and must be taken out in your name with the insurer of your choice (Université de Paris does not have privileged partnerships in this area). It must cover the entire duration of your stay abroad.
Could I benefit from financial aid for mobility during my stay abroad?
The requirements communicated by the funders of mobility aids from Université de Paris (MESRI, ERASMUS, CRIF) are very clear: only physical mobility will be eligible for funding.
Thus, whether the courses are 100% online, hybrid (50% online courses / 50% on-site courses) or face-to-face, the criterion used is your physical presence in the country of the partner university (or of the host organization for internships).
The financial conditions (family allowance, CROUS scholarship) always stay applicable.
Could I receive financial aid if my stay abroad is suspended?
Université de Paris is waiting for guidelines from its funding agencies. This FAQ will be updated as soon as additional information becomes available. Do not hesitate to consult the FAQ on a regular basis.
I must pay additional fees (e.g. student life) to confirm my acceptance at my host university. The deadline for this formality is approaching. Can I settle these fees today? And if so, what happens if the mobility can no longer take place?
Yes, you can settle this fee if, and only if, you have already obtained a letter of acceptance from your host university.
If your departure is cancelled after you have already paid this fee, then you will need to contact your host university to find out how you can be refunded.
My host university imposes quarantine or isolation conditions upon entry. This represents unforeseen additional costs. Can I get financial support from Université de Paris?
No. If the local authorities and/or host universities impose quarantine or isolation conditions upon entry, Université de Paris can not under any circumstances cover the costs incurred, considering that you are leaving informed and fully aware of the facts.
Are hybrid mobilities (e.g. 50% online courses / 50% on-site courses) recognized by the Erasmus+ program?
Yes, semi-presential or hybrid mobilities are recognized by the Erasmus+ program. They have the same educational value as physical mobility.
Students – Incoming Mobility
I am currently on incoming mobility this semester at Université de Paris. Is it possible to return temporarily or permanently to my home country?
Yes, you can, if you wish, temporarily return to your home country and continue to follow your courses remotely. In this case, it is crucial that you inform your coordinating academic staff and all of your teachers in order to organize your departure and your remote learning to the best possible extent (e.g., to check whether or not practical exercises are planned or not in the classroom).
If you wish to return home permanently, you must also notify your coordinating academic staff and teachers. You will have to decide whether you wish to give up your mobility (giving up distance learning courses and giving up taking your exams this semester) or whether you simply wish to follow your courses online and then take your exams remotely.
After validation of your decision by your coordinating teacher and in all cases, you must automatically notify your mobility manager at Université de Paris (local BRI for ex-Descartes students, Pôle Commun SRI for ex-Diderot students) and in your home country.
I am currently staying in a CROUS university dormitory, and I will be returning temporarily or permanently to my country of origin. What steps do I need to take?
Any student housed in a CROUS university dormitory, whether for that semester or for the entire academic year, agrees in principle to pay the rent until the end of the rental contract.
To date, it is difficult to know whether or not the CROUS will exempt students from paying rent for the month of November. This FAQ will be updated as soon as more information becomes available. Do not hesitate to consult it on a regular basis.
In any case, if you wish to return to your country of origin: You must absolutely inform your dormitory as well as the Pôle Commun SRI of your intention to return home. (firstname.lastname@example.org).
We recommend that you check your emails regularly, as well as the website and Université de Paris on social media.
For information on the coronavirus, the situation in France, health guidelines: click here.
In case of symptoms Covid-19 (cough, fever over 38 °, aches …), call your docto
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