International dual PhD programme

The decree of May 25, 2016 sets the national framework for training and the procedures leading to the issuance of the national doctoral diploma and more importantly the dual PhD supervision (under Article III)

• It sets out the elements that must be included in the international dual PhD degree agreement, such as “The terms and conditions for the constitution of the jury and the material, pedagogical and linguistic support of the students. It must include the following information:
• “The title of the thesis, the name of the thesis supervisor and the student, the name of the contracting higher education institutions and the nature of the prepared degree.
• The language in which the thesis is written; when this language is not French, the writing is completed by a substantial summary in French.
• The procedures for the recognition of training activities carried out in one or other of the higher education institutions.
• The arrangements for the payment of tuition fees in accordance with the pedagogical provisions adopted, without the doctoral student being obliged to pay fees in several institutions simultaneously.
• The health insurance coverage terms as well as the conditions of accommodation and financial aid that the doctoral student can benefit to ensure his/her mobility.”

The decree of May 25, 2016 also states that:

• “The thesis gives rise to a unique defense. (…)”.
• “The terms and conditions for the protection of the subject, the filing of reports and the reproduction of theses, as well as those for the management of the research results common to the laboratories involved, their publication and their exploitation, are decided in accordance with the specific legislation of each country involved in the preparation of the thesis and specified by the convention.”

You will find below the steps to implement a dual PhD, which will lead to the signature of an agreement between the two institutions that will set in motion the administrative and pedagogical formalties to award the double diploma. This agreement will also enable to legally protect  the research of the PhD candidates in regards to intellectual property, confidentiality and publications.

1.Preparation of the dual PhD request

First the student needs to find two thesis supervisors, one in Université Paris Cité, the other in one foreign university or more.

Caution: Only the researchers with an authorization to direct researches (HDR) can supervise a thesis in France. If you need, you can contact the doctoral school of your study/research field.

• Refer to the list of doctoral school of the university
• Read the conditions carefully with the thesis supervisor from Université Paris Cité and follow the steps to set up the dual PhD:
• Fill out the dual Phd request form and have it signed by the thesis supervisor, the laboratory director and the director of the doctoral school, in this order.

Please note: The dual PhD agreement can only be signed during the first year of PhD in both institutions. It is not possible to make a request if the student has already completed his or her first year in one of the two institutions.

• Complete the letter of consent filled and signed by the thesis supervisor in the partner university, this letter must be provided with the dual PhD request form during its signature.

The doctorants enrolled in Université Paris Cité in September must be aware of the academic calendar and the enrollment process at the partner institution.

• In Université Paris Cité, non-French student must enroll by the same way the French students do, following the calendar set by the CED (Doctoral School College).

• In case of registration fee waiver for the first year the student must complete his.her enrollment file on eCandidat and the enrollment team will get back to him.her once the agreement is signed.
• If the students must pay his.her registration fee in UP Cité for the first year, he will be able to finalize the enrollment process with the CED before the signature of the agreement if he complete and submit the dual PhD request form after. If he.she doesn’t the student will be considered as a regular student in UP Cité.

2. Examination of the request

The signed request form must be sent to the Strategy and International Relations Office (SRI/IRO) by the doctoral school. The dual PhD request will then be examined by the IRO to check its coherence and conformity regarding to the regulations and norms of the university. Additional informations can be asked to the thesis supervisors. Once the examination is completed, the IRO will contact the partner institution to start the negotiation related to the provisions of the dual PhD agreement.

3. Negotiation

The IRO will negotiate the dual PhD agreement with the partner.s institution.s in light of the informations communicated by the future thesis supervisors.

4.Signature

Once the parties agree on the terms, all the concerned persons sign the agreement. The institutions will sign one after the other respecting this order: Thesis supervisor à Director of the doctoral school à Institution head (President/Rector) or his or her delegate. The PhD candidate can sign at any time during the process. The IRO will be responsable for collecting the three signatures from UParis Cité and from the candidate as needed.

5.Validity of the agreement

Once all the signatures are collected, the dual PhD is set. It remains effective if the student registers in the two partner institutions for the entire period of his or her thesis. The IRO will send the signed version to all the concerned persons on UParis Cité’s side. The agreement will remain in effect until the defense deadline, which is generally the first three years of the PhD.

6.Presentation of the agreements

A list of the dual PhD agreements will be presented to the Research Committee.

Note: If the student was not able to defend his or her thesis before the deadline in the agreement, he or she must make a request for an extension. For any change to the initial agreement (thesis supervisor, periods of stay, etc…), a modification request must be made (cf. requesting an addendum).

For any change or extension of the initial agreement, a modification request form must be given to the doctoral school, who will sign and transmit it to the International Relations Office. In the case of an extension request, the form must be completed at the same time as the usual derogation request, and must be transmitted to the doctoral school by all the PhD students at UParis Cité after the third year.

Once the IRO receives the request, we will follow the same steps as the setting up of the initial agreement, enabling to establish an addendum to it.

For the enrollment, while waiting for the addendum to be signed, the student can pay his or her fee in the institution indicated in the request form. However, in UParis Cité’s side, in case of a fee waiver for the concerned year, we will have to wait until the addendum is signed before the registration team can issue the registration.

In case of an extension, the addendum will be valid until the new defense deadline, that generally being one additional year.

Note: The addendum can only be signed for one year and if the student doesn’t defend his or her thesis before the new deadline, another addendum must be requested during the next year following the same procedures. As a reminder: In France, six years is the maximum duration of the PhD.

The CED and the Doctoral School (ED) are the dedicated contacts of PhD students for all questions whether they are of pedagogical or administrative nature.

Please note that organizing the PhD thesis defense takes time. Finding a jury and a defense date that suits everyone takes at least 3 months. If the date of the defense exceeds the validity of the dual PhD agreement or if it exceeds the date of the amendment for extension:

• Either a new amendment is drawn up following an extension request made by the student. Students are then required to enroll for the following year.

• Or the international dual PhD degree agreement is null and void, i.e. it expires given the agreement is no longer legally valid. The PhD will then lose the Cotutelle status. Students will be required to pay the tuition fees in Université Paris Cité for all the previous  years, if in the case it has not already been done.

Three tips to succeed:

• Obtain information about the procedure for your PhD defense at Université Paris Cité (even if the defense takes place abroad). Inform the Doctoral School and the International Relations and Strategy Office (IRO) of the desired date of defense.
• To constitute the thesis jury, send a jury proposal to the Doctoral School (even if the defense takes place abroad).
• After the defense, the minutes of the exam board meeting, the defense report and the thesis must imperatively be sent to the College of the Doctoral School in order to be awarded of a PhD degree from Université Paris Cité.

• International mobility grant from the French Government for an international PhD co-supervision. Scholarships from the French Government are awarded by the Ministry of Europe and Foreign Affairs for internships or language stays in France. A majority of them are awarded by the Cooperation and Cultural Action Departments of French embassies and General Consulates abroad. Read more

Eiffel scholarship. This scholarship programme offered by Campus France is designed to support the international recruitment efforts of French higher education institutions. It applies to three priority areas of study:

• • Sciences
  • Economics and management
  • Law and Political Science

More information visit Campus France

• Specific scholarship programmes for a PhD joint-supervision. Such as the French-Mexican Doctoral Program/CONACYT, the program of the French-German University (UFA) or the programme of the French-Italian University (UFI)…

In case of withdrawal, the dual PhD the withdrawal form must be completed and signed. It will enable us to define clearly whether the withdrawal only concerns the dual PhD procedure or whether it concerns the entire thesis. If it only concerns the dual PhD procedure then the student will be allowed to complete his or her thesis in one of the two institutions, according to his or her choice.

The IRO will determine on a case-by-case basis the measures that must be taken. It is possible that no further steps are required.